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Date Message Sent |
Subject |
Sent By |
| 6/23/2014 |
End of Year Reporting Deadlines |
Lee Rabbitt |
| End of year data is due by 4pm on Tuesday, July 15th. The collections will be closed at this point. Our suggested upload schedule is as follows, with one file for the entire district as a complete year to date upload:
1-Enrollment
2-Attendance
3-Discipline
4-TCS: Course
5-TCS: Section
6-TCS: Staff
7-TCS: Student
Once you have finished uploading the enrollment and attendance data, make sure to check student membership numbers (ADM) and attendance (ADA) as these are critical for EOY reporting and drive State Aid. RIDE calculates the ADM and ADA (state calculated) based on your school calendar and daily absence records. You can view these by choosing the appropriate report from the Report Types dropdown menu. When viewing these on the student listing page in the Enrollment Census, the ADM/ADA numbers will be bold and colored if there are differences. Hover over the specific number to see information about the discrepancy. Make sure you check your duplicates and demographic differences in the Enrollment Census. All duplicates and demographics must be resolved before the deadline.
Before the deadline (7/15/14), please make sure that:
1-You have resolved all of the remaining duplicates and demographic errors 2-You have used the baseline numbers and previous years' reports for consistency checks 3-You have reviewed the reports with business managers, program and district administrators.
The following EOY reports must be signed/faxed (or scanned and emailed) by the superintendent at the district level by Monday, July 28th:
1-Submission Report
2-Absence Unexcused
3-Absence Excused
4-Absenteeism
5-ADA - State Calculated
6-ADM - State Calculated
7-Early Dismissal
8-Suspensions Report - Total
9-Suspensions Report - Unique
10-Tardy
11-Truancy Report
If you have any questions, please submit a help desk ticket at support.ride.ri.gov.
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